Pharmacy Manager

The Pharmacy Manager is responsible for managing all day-to-day operations of the pharmacy including inventory management across all areas of the practice, ordering, and receiving of all products and supplies, as well as arranging orders for veterinarians and clients and assuring proper controlled substance record-keeping and compliance. In addition, this position also provides oversight of inventory management with the pharmacy personnel at the Menlo Park location.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE:

• Oversee the pharmacy staff and various inventories to ensure the proper products, medications and supplies are available and maintained on-hand for the treatment and well-being of the patients.

• Ensure inventory management best practices are implemented throughout practice operations.

• Perform and oversee weekly audits for the designated top ten items as identified.

• Travel to ensure quality time is spent at both practice locations to assist with pharmacy operations and support the infrastructure as needed.

• Limit access to the pharmacy to only those employees designated to have such access and have signed the required documents.

• Determine minimum and maximum stocking levels in all inventory locations. Update stocking requirements as necessary.

• Maintain minimum and maximum inventory stock levels in all inventory locations, including ambulatory veterinarians' vehicles.

• Track medications and supplies needing to be ordered twice/week.

• Track office supplies needing to be ordered once/week.

• Maintain list of approved special order and compounded medications.

• Oversee access to, record-keeping of, and ensure compliance with federal, state, and local controlled substances regulations throughout the entire practice operations.

• Identify best supplier pricing through VetCove, or company-approved vendors.

• Assist lead veterinarian with monitoring incentive and rebate programs.

• Monitor inventory pricing changes and assist lead veterinarian with report generation, data analysis, and price updates.

• Assist with management of practice's online pharmacy as needed.

• Work with doctor to assure we have appropriate medications and inventory is available.

• Create purchase orders in practice management system, or via other means as designated.

• Place orders online using company-approved ordering system, or ordering system as designated.

• Receive inventory, reconcile shipping slips with invoices, restock pharmacy.

• Finalize purchase Invoices in practice management system, or via other designated process.

• Restock inventory stations and prepare inventory orders for veterinarians to restock ambulatory vehicles.

• Record inventory transfers from pharmacy to other inventory locations.

• Perform random cycle counts of inventory items/locations.

• Perform monthly, quarterly and annual inventory cycle counts as needed.

• Reconcile cycle counts to practice management system perpetual inventory.

• Maintain excellent relations with the clinic staff and veterinarians providing service and support as needed.

• Other projects as requested.

• Other duties as assigned

ESSENTIAL QUALIFICATIONS:

• Excellent time management skills and the ability to prioritize work.

• Attentional to detail and problem-solving skills.

• Excellent written and verbal communication skills.

• Strong client service experience.

• Strong organizational and follow-up skills.

• Strong time management skills.

EDUCATION/EXPERIENCE:

• High school diploma or general education degree (GED).

• Language Ability: Ability to follow oral and written instructions. Ability to write/document information and general correspondence. Ability to effectively present information and respond to questions from clients, managers, doctors, and other staff members.

• Math Ability: Ability to add, subtract, multiply and divide, and to compute rate, ratio and percent; ability to convert units of measurement.

• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

• Computer Skills: To perform this job successfully, an individual should have intermediate computer software knowledge and keyboarding skills and knowledge of automated inventory management and billing systems.

WORK ENVIRONMENT:

The work environment/conditions characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Majority of time is spent in the office area, but some also out in the barns of the hospital.

• Limited exposure to blood, body fluids, or tissues.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DETAILS/BENEFITS:

• Full-time, hourly position — $22-$28 per hour

• Employer contribution to medical insurance

• Dental and vision insurance

• Health Savings Account

• Additional voluntary insurance options

• 401(k) with employer match

• Employee assistance program

• Paid time off and paid holidays

• Employee discount

• Referral program